Procurement Buyer Specialist

Company: Softworld Inc
Location: Lynchburg
Posted on: February 2, 2025

Job Description:

Job Title: 81861 - Procurement Buyer Specialist

Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.

Job Location: Lynchburg Virginia 24501

Onsite Requirements:

Procurement experience
Purchasing experience
Purchase Order process background

Job Description:

The Buyer will be responsible for the issuance of purchase orders as required by the ERP system. In addition, the Buyer is responsible for managing suppliers to ensure excellent performance, including high-quality materials delivered on time. The Buyer will also create and drive improved material productivity through savings projects they are assigned or that they create.


Essential Functions:

Manage the issuance of purchase orders as recommended by the planning system or as requested by management.
Manage the PO approval process, PO revisions, supplier confirmation, and maintenance of all purchase orders.
Manage the supplier bidding process, including the creation of RFQs, submission to suppliers, and summary of returned information as requested.
Control supplier compliance to on-time delivery, terms and conditions, supply contracts, and product specifications.
Drive sourcing solutions for existing products as directed by executive management.
Ensure communication flow between suppliers and A/P to ensure timely and accurate payments to suppliers.
Manage supplier quality issues, including return material authorization, cause and corrective action documentation, and supplier credits.
Support the implementation of cost savings projects.
Manage parameters in the planning system to ensure accurate purchasing actions.

Key Skills:

Procurement experience
Purchasing experience
Previous background working in a product manufacturing environment
MRP
MS Office tools proficiency
Expediting and BOM management
Ability to read and interpret drawings and blueprints (a plus)
Strong communication skills and trainability
US Citizen

Manager Call:
The client is seeking a mid-level, locally commutable Buyer to Lynchburg with SAP experience and a background in electronics components. This is highly preferable.

Job Responsibilities:

The Buyer will primarily support the Public Safety and Professional Communications business sector.
Purchase materials and/or services, evaluate bids, negotiate price, delivery, quality, and service.
Follow up on all awards through completion of the order.
Negotiate with suppliers regarding rejections, return of materials, over-shipments, cancellations, and engineering changes.
Participate in the Supply Chain Category Teams to evaluate and rate suppliers relative to production capability, performance, and delivery.
Responsible for low/high dollar procurements and tactical maintenance of all procurement systems (i.e., expediting, de-expediting, purchase order maintenance, rejection and disposition notifications, revision change notifications).
Communicate effectively with both internal and external customers and work in a team environment.
Issue RFQs, evaluate bids, select suppliers, and place POs. Negotiate price, delivery, and service.
Support Blanket Purchase Order awards and inventory programs.
Act as the POC to ensure delivery dates are met, handling over-shipments, cancellations, and receiving issues.
Confirm all purchase orders through completion of delivery.
Ensure supplier compliance via an internet portal (eXpo PO tracking).
Expedite purchase orders to meet operational "need dates" and work with suppliers to support unexpected demands.
Monitor critical shortages daily and negotiate premium requests from suppliers with Planning.
Use SAP daily to analyze planning needs, update orders, create new POs, and add line items.
Assist with invoice reconciliation using PeopleSoft when necessary.
Ensure data attribute accuracy - LT updates, min/mult updates, and sending data steward requests.

Basic Qualifications:

Bachelor's Degree and a minimum of 4 years of prior relevant experience, or a 2-year post-Secondary/associate's degree and a minimum of 8 years of prior related experience. Alternatively, a Graduate Degree and a minimum of 2 years of prior related experience.

Preferred Qualifications:

ERP Business Systems and Agile (configuration management) experience is a plus.
Strong computer application skills, particularly in Excel, Word, and Outlook.
Enjoys working with people, developing relationships, and sharing knowledge.
Ability to communicate effectively (professionally) with both internal and external suppliers.
Strong interpersonal, organizational, and communication skills.
Strong follow-up and analytical problem-solving skills.
Ability to multi-task effectively.
Positive attitude.

** 3rd party and subcontract staffing agencies are not eligible for partnership on this position. 3rd party subcontractors need not apply.

This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future.

This client is a US Federal Government contractor and is legally required to hire US Citizens. US Citizens will only be considered for this role. **

Keywords: Softworld Inc, Richmond , Procurement Buyer Specialist, Professions , Lynchburg, Virginia